Vehico App

1. Information We Collect

Personal Information

When you create a Vehico account, we collect your name, email address, phone number, and profile picture (optional).

Vehicle Information

Details about your vehicles including make, model, year, license plate, VIN, odometer readings, and vehicle images.

Usage Data

Trip logs, fuel refueling records, maintenance history, cost tracking, and app usage statistics.

Device Information

Device type, operating system, unique device identifiers, and mobile network information for app functionality.

2. How We Use Your Information

Service Delivery

To provide vehicle tracking, fuel management, cost analysis, maintenance reminders, and all core app features.

Communication

To send you important updates, notifications, maintenance reminders, and respond to your inquiries.

Improvement & Analytics

To analyze app usage patterns, improve features, fix bugs, and enhance user experience through aggregated, anonymized data.

Security

To protect your account, prevent fraud, ensure data security, and comply with legal obligations.

3. Information Sharing

Vehicle Sharing

When you share a vehicle with other users, they can view vehicle information, trip logs, and fuel records for that specific vehicle.

Service Providers

We may share data with trusted third-party service providers (cloud hosting, analytics, email services) who help us operate the app. They are contractually obligated to protect your data.

Legal Requirements

We may disclose information if required by law, court order, or to protect our rights, safety, or the safety of others.

No Sale of Data

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Data Security

Encryption

All data transmission is encrypted using industry-standard SSL/TLS protocols. Passwords are hashed and securely stored.

Access Controls

We implement strict access controls to ensure only authorized personnel can access user data, and only when necessary.

Regular Audits

We conduct regular security audits and updates to protect against vulnerabilities and unauthorized access.

Data Backup

Your data is regularly backed up to prevent loss, with backups stored securely and encrypted.

5. Your Rights & Choices

Access & Update

You can access and update your personal information anytime through the app settings.

Data Portability

You have the right to request a copy of your data in a portable format.

Account Deletion

You can request account deletion at any time. See our Account Deletion page for details on what data is deleted and retained.

Marketing Communications

You can opt out of promotional emails at any time using the unsubscribe link in our emails.

GDPR Compliance

For users in the EU/EEA, we comply with GDPR requirements including the right to access, rectification, erasure, and data portability.

6. Data Retention & Deletion

Active Accounts

We retain your data for as long as your account is active and as needed to provide services.

Account Deletion

When you delete your account, most personal data is permanently deleted within 30 days. Some data may be retained for legal compliance (e.g., transaction records for 7 years).

Inactive Accounts

Accounts inactive for more than 3 years may be automatically deleted after notification.

Anonymized Data

Aggregated, anonymized usage statistics may be retained indefinitely for analytics and service improvement.

7. Subscription Data & Payments

Free Plan

All accounts include a permanent free plan with 1 vehicle at no cost and no time limit. We track your plan status to ensure you receive the correct access level. No payment information is required for the free plan.

While Your Premium is Active

The moment your Premium subscription becomes active, all restrictions disappear. You get unlimited access to every feature in the app, and we keep your subscription status updated so you always know where you stand.

When Premium Expires

If your Premium subscription expires — whether you cancelled it, your payment did not go through, or it reached its end date — your status changes to "Expired" immediately. Once expired, restrictions kick in and you are back to basic features.

Automatic Renewal

Your Premium plan renews automatically each month or year so you never lose access. We will charge the same payment method used for your original purchase through the App Store or Google Play. You will get a reminder before it renews.

How to Cancel Anytime

Cancelling is easy and takes seconds: Open the Vehico app → Tap Menu → Go to Subscription Status → Hit "Cancel Subscription". You can also cancel through your phone settings: on iPhone, go to Settings > Your Name > Subscriptions; on Android, open Google Play > Menu > Subscriptions.

What Happens After Cancellation

You keep all Premium features until your current billing period ends. After that, your subscription expires, restrictions apply, and your account switches to free mode.

Refunds

Since Apple and Google handle all payments, they also handle refunds. If you need a refund, please contact Apple Support or Google Play Support directly.

Your Subscription Data

We store basic subscription info like your plan type, status (active/expired/cancelled), and renewal dates — just enough to give you the right access. Your actual payment details never touch our servers; they stay safely with Apple and Google.

8. Children's Privacy

Vehico is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately, and we will delete such information from our systems.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any significant changes by:

• Posting the updated policy on this page with a new "Last Updated" date
• Sending you an email notification (for material changes)
• Displaying an in-app notification

Your continued use of Vehico after any changes indicates your acceptance of the updated policy.

Contact Us

If you have any questions about this Privacy Policy, you can contact us at:

Support Email: info@optimageeks.com